List of Documents Required for Technical Audit in Garments Industry
The Technical Audit covers documents, analysis, testing, and checking. For all these activities, the auditor needs to check a lot of documents. The audit will consist of an on-site factory tour (warehouse & all the production areas), document review, and interviews. Please make sure all production processes are running and related managers/supervisors are available during audit day. You need to provide the related evidence or document to the auditor when conducting the audit. This article is presenting details on the List of Documents Required for Technical Audit in the Garments Industry.
The Auditor will check on the standard operating procedures, execution of operating procedures, inspection procedures, inspection checklist, and defect analysis during the audit. The Auditor will need to follow the Audit Schedule Plan to cover all the areas’.
The number of production lines, number of direct and indirect employees, production capacity, efficiency, first-time pass rate, rejection rate, cut-to-ship ratio, and labor cost savings will be verified onsite during the audit compared with the data from the pre-audit questions provided by the factory.
The auditor will record non-conformities observed during the audit along with his comments during the audit and after completion, the non-conformities will be reviewed with supplier during closing meeting. The auditor will also double-check during the course of the audit if the data collection found onsite is reliable and robust compared to the data provided in the pre-audit KPI summary. The supplier signs off the audit documents as acceptance of the audit findings and non-compliances observed during the audit. List of Documents Required for Technical Audit in Garments Industry below:
List of Documents Required for Technical Audit in Garments Industry
- Business License.
- Organization Chart – Please supply prior to audit with Factory Profile.
- 3rd Party Certificates ie ISO9000 / 14000, SA8000, HACCP, BRC etc.ISO9000 / 14000, SA8000, HACCP, BRC
- Process Flow Diagram – Please supply prior to audit with Factory Profile.
- Machinery List– Please supply prior to audit with Factory Profile.
- Machine Maintenance Plan & Records
- Quality Policy – Please supply prior to audit with Factory Profile.
- Quality Objective
- Quality Manual– Please supply prior to audit with Factory Profile.
- Hazard and Risk Assessment System (HRAS) and Record
- Management Review Procedure and Record
- Internal Audit Plan & Records
- Training records including work skill GMP & personal hygiene
- Legal Statutes and Mandatory Standards Applicable to Products/ Materials
- Personal hygiene standards
- Specifications for Incoming Materials and Final Products
- Products Change Records
- Suppliers / Sub-contractor Control Procedure and Assessment Record
- Customer Complaint Procedure and Record
- Measuring / Testing Equipment List
- Measuring Equipment Calibration Certificate and Records
- Master Reference Standards Calibration Certificate
- Internal Calibration Procedure and Record,
- Internal Calibration Staff Qualified Certification
- Quality control Instructions/ Inspection records (Incoming Materials/ Sub-contracting Product
- Inspection, In-process Inspection & Finished product inspection Instructions
- Production Plan
- Job Description of all sections responsible
- Packaging Instructions
- Sharp Tools Control Procedure, Sharp Tools, Losing Investigation Procedure (If applicable)
- Daily Issuance & Return of Sharp Tools Records (If applicable)
- Broken Needle Policy/ Record (If applicable)
- Glass, brittle and hard plastic control procedure and relevant register list and control record
- Procedure for the effective operation, routine monitoring, testing and calibration of metal
- detector and relevant control record (If applicable)
- Non-conforming Material Control Procedure
- Corrective & Preventive Actions Procedure/ Records
- Documents Control Procedure
- Product Design and Development Control
- Procedure and Related Records
- Cleaning Procedure and Cleaning Records
- Temperature and Humidity
- Documents Control Procedure/Records
- Pre-Production Meeting Reports
- Pilot Runs Records
- Test Procedure & Report for Raw Material,
- Packaging Material, WIPs, and Finished Product
- Including Chemical tests, Safety Test,
- Life/Reliability Test, Function Test
- Waste Handling Control Procedure
- Pest Control Procedure and Relevant Record.
- Product Identification and Traceability System; Annual Mock Traceability Record
- Incoming and Outgoing Records of Materials and Products
- Procedure document of New vendor qualification & Existing vendor performance evaluation
- Training plan & records (for factory employees & Management).